1. Identification
Position Title: Procurement and Logistics Officer
Location: Mogadishu
Unit Summary:
The procurement and logistics department is responsible for implementing procurement, transportation/delivery, storage, packaging, cargo handling, distribution processing, and information processing
Key Duties and Responsibilities:
- Responsible for managing all logistical aspects of the project, namely procurement, transport
- Responsible for ensuring project proposals and budgets reflect logistical considerations
- Responsible for developing and implementing procurement plans
- Coordinate effective transport of project supplies and personnel; ensure all legal, insurance, and maintenance issues are properly addressed.
- Planning and scheduling of transport, supervising transport staff, and maintaining proper records of vehicle maintenance and servicing
- Ensure integrity in the procurement process including quotation, negotiation, award, and management of supply and service contracts.
- Enhance the control systems in procurement, transport, and stores, by conducting regular and timely checks and inspections.
- Responsible for conducting timely performance evaluations for drivers and implementing staff development plans.
- Monthly, quarterly, and annual reports for transport, procurement, and warehousing activities and status or as may be requested from time to time by the area manager.
- Sourcing quotations from our pre-qualified suppliers and analyzing them.
- Ensuring the right descriptions of items and samples are provided where necessary
- Processing documents for several signatures as required by the policy.
- Providing Clerical services such as processing purchase orders.
- Providing a systematic and organized filing system for all reports both in soft copy and hard copy.
- Preparation of payments on time such as forwarding all serviced invoices to Finance for payments.
- Making all follow-ups with suppliers to supply goods within the time given.
- Sending out tenders and preparation of selected tenders Contracts when necessary.
- Ensuring the right goods are bought at the right quality and the right quantity.
- Making follow-ups to supplier’s payments to ensure that they are paid on time and no delays in supplies
- Notifying the program of any changes in prices in the market.
4. Supervisory Responsibilities:
- Ensure integrity in the procurement process including quotation, negotiation, award, and management of supply and service contracts
- Provide guidance to program staff on procurement procedures
- Review documents shared by project staff for payment processing
- Support and confirm delivery of items received at the stores when required
Education/Professional Designations/Experience:
- Bachelor’s degree in Supply Chain Management or related field.
- Relevant professional qualification in Procurement and/or Supply Chain Management (CIPS qualification or equivalent) is an added advantage.
- Minimum of five years (5) of professional experience in a relevant field with at least three years of experience from an international organization in a similar role
- Computer skills and practical experience in MS Word, Excel, and other programs
5. Other Specific Skill Requirements:
- Strong interpersonal skills and a good team player.
- High level of integrity, commitment, and professional responsibility.
- Ability to tolerate cultural, educational, and religious diversity in the workplace.
- Excellent communication, organization, and presentation skills.
- Good analytical and problem-solving skills.
- Ability to work independently with guidelines and clear expectations
6. Covering responsibilities:
- Act on behalf of the store supervisor/transport officer when on leave, away on mission and/or as required by the organization
- Support any other general activities as required by the organization
Application Submission Guidelines
Applications will be considered on a rolling basis through June 3, 2022. We encourage you
to apply early. To apply, please submit the following materials:-
- Resume/CV
- Cover Letter – Please indicate which team is of interest in your cover letter.
Interested candidates are encouraged to submit their cover letter and CV should be addressed
to: Email: contact@sodri.org by July 03, 2024.
Only shortlisted candidates will be contacted.